Product Specialist – Distribution Oversight

Description

Typy zatrudnienia: - FULL_TIME

Join us

• At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

• We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

About us

• UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

• We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

Your team

• You’ll be part of a global Distribution Oversight team, interacting with internal stakeholders, management companies, and third-party distributors across multiple jurisdictions. The team is responsible for overseeing the UBS and Third Party Distributors globally. Additionally, the team oversee numerous KIID/PRIIPS managers, Marketing Materials producers and others. You will work in a collaborative environment, where ownership, reliability, and continuous improvement are critical.

Contact Details

• UBS Business Solutions SA

• UBS Recruiting

Your expertise

• Experience in the investment fund industry, audit, or risk/compliance functions (typically 3–5 years), or proven ability to quickly build expertise in a complex, regulated environment

• Good understanding of investment funds (UCITS/AIF, ETFs) and distribution or delegation models, or the ability to rapidly acquire this knowledge

• Familiarity with risk assessment, controls, or oversight frameworks

• Strong ownership mindset, taking responsibility for outputs end-to-end and ensuring tasks are fully completed with high quality

• High attention to detail and consistency, delivering accurate results under regulatory and time pressure

• Ability to prioritize and manage multiple topics independently while maintaining high standards

• Confidence to challenge processes, identify gaps, and drive improvements rather than only execute tasks

• Interest in or experience with process optimization, automation, and digital tools (e.g. Copilot, advanced Excel, Power BI), applying technology proactively to simplify processes, strengthen controls, reduce manual work, and continuously improve ways of working

• Fluent in English; additional languages (French, German) are an asset

• Clear and concise communicator with the ability to engage effectively in an international environment, collaborate across teams, and consistently deliver reliable, structured, high-quality outputs

Your role

• Do you want to operate at the intersection of risk, regulation, and global fund distribution, with direct exposure to senior stakeholders and Board-level reporting?

• We’re looking for a high-ownership Product Specialist to strengthen our Distribution Oversight function. This role requires a strong sense of accountability, attention to detail, and the ability to operate independently in a regulated environment.

• We’re looking for a Product Specialist – Distribution Oversight to:

• Conduct onboarding and ongoing due diligence on Funds Distributors (“delegates”)

• Drive ongoing monitoring activities (e.g. KPIs, control reviews, deep dives, and onsite assessments), ensuring consistency, quality, and timely execution

• Perform risk assessments of delegates, clearly identifying issues, proposing pragmatic remediation actions, and following them through to closure

• Produce high-quality reporting for senior management and Boards of Directors, ensuring accuracy, clarity, and strong documentation standards

• Challenge and enhance the control framework, proactively identifying gaps, inefficiencies, and improvement opportunities

• Ensure compliance with applicable regulatory frameworks (e.g. AML, UCITS/AIF requirements) across multiple jurisdictions

• Actively contributes to process simplification and automation, identifying opportunities to leverage tools (e.g. Copilot, Excel automation, data analytics) to improve efficiency and control quality

How we hire

• We may request you to complete one or more assessments during the application process. Learn more

Disclaimer / Policy statements

• UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

• Report misconduct: If you are made aware of any of our employees or individuals acting on behalf of UBS engaging in acts of misconduct under the Poland Whistleblowing Act, you may report your concerns through Poland-Whistleblowing@ubs.com