Project Specialist (Partner Programs)

What we offer

• Flexible working hours in an office-first model (4/1) that depend on you and your team. Starting later or finishing earlier? No problem! Work hours keep pace with our lifestyles and can start between 7 a.m. and 10 a.m.

• Well-located office in Warsaw (with fully equipped kitchens and bicycle parking facilities) and excellent working tools (height-adjustable desks, interactive conference rooms)

• A wide selection of fringe benefits in a cafeteria plan – you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)

• English classes that we pay for related to the specific nature of your job

• Working in a team you can always count on - we have on board top-class specialists and experts in their areas of expertise

• A high degree of autonomy in terms of organizing your team’s work; we encourage you to develop continuously and try out new things.

This role might be a great fit if you:

• Are fluent in English (C1+) and Polish (native level).

• Have experience working in a project, program, operations, or process coordination role.

• Are interested in e-commerce and international marketplace development.

• Have experience working with multiple internal stakeholders.

• Have a structured, process-oriented mindset and enjoy improving how things work.

• Demonstrate strong organizational skills and the ability to manage multiple priorities.

• Are comfortable taking ownership of tasks and driving them to completion.

• Communicate clearly and can build logical arguments based on facts and data.

• Are proactive and solution-oriented, and comfortable working in a dynamic environment where processes evolve.

• Are able to facilitate collaboration and alignment between stakeholders.

• Experience selling on Allegro or supporting marketplace sellers.

• Experience working with data, dashboards, or basic analytical tools (e.g. Excel, Google Sheets, BI tools).

• Experience preparing presentations, documentation, or analytical reports.

Your responsibilities:

• Project operational support

• Execute well-defined operational tasks within the Partner Programs team, supporting projects and initiatives that enhance the seller experience and enable international growth.

• Collaborate with project managers, business owners, and cross-functional teams (Smart!, Pricing, Legal, Compliance, etc.) to ensure alignment and smooth communication across initiatives.

• Support the operational implementation of Partner Programs initiatives, including preparing materials, coordinating actions, following up on dependencies, and ensuring agreed next steps are completed.

• Support Partner Compliance initiatives by coordinating operational activities, maintaining processes and documentation, and helping ensure that partners and internal teams have the information needed to meet applicable requirements.

• Monitor the progress of assigned activities, identify potential issues or delays, and escalate risks or deviations to the Project Manager or Team Manager.

• Documentation management

• Organize and maintain key project resources, including meeting notes, roadmaps, progress reports, and task lists, ensuring they remain accurate and up to date.

• Maintain and review internal documentation, presentations, and guidelines to ensure clarity, quality, and adherence to organizational standards.

• Reporting & analysis

• Maintain and update the team’s reporting framework to track project health and seller performance metrics.

• Analyze data, gather team feedback, and translate insights into recommendations that improve processes, partner experience, and operational efficiency.

• Support the preparation of project plans, timelines, and operational updates by providing relevant data and insights.