Senior Payroll Specialist (m / k)

Requirements

• Minimum 5 years of payroll experience, preferably in an international organization, SSC, BPO, or shared services environment.

• Fluency in English (min. C1)

• Strong understanding of end-to-end payroll processes and country-specific payroll legislation.

• Solid knowledge of payroll calculations, taxation, statutory deductions, social security contributions, and year-end payroll activities.

• Experience with payroll reconciliations, variance analysis, and payroll reporting.

• Proficiency in Microsoft Excel and experience working with payroll systems, HRIS platforms, and case management tools.

• Strong analytical, organizational, and problem-solving skills with excellent attention to detail.

• Ability to communicate complex payroll topics clearly and effectively to a wide range of stakeholders.

• Experience in coaching, supporting, or mentoring junior team members.

• High level of integrity, confidentiality, and professionalism when handling sensitive employee information.

• Customer-focused mindset with excellent stakeholder management and communication skills.

• Offer:

• Direct employment contract with our client

• Flexible working hours (start from 8:00-10:00)

• Hybrid working model

• Annual bonus

• Private medical care for you and your family

• Shorter working day on Fridays

• Multisport card

• Company gifts (twice a year)

• Christmas bonus

• Location: Warsaw

• Manpower (Agencja zatrudnienia nr 412) to globalna firma o ponad 70-letnim doświadczeniu, działająca w 82 krajach. Na polskim rynku jesteśmy od 2001 roku i obecnie posiadamy prawie 35 oddziałów w całym kraju. Naszym celem jest otwieranie przed kandydatami nowych możliwości, pomoc w znalezieniu pracy odpowiadającej ich kwalifikacjom i doświadczeniu. Skontaktuj się z nami - to nic nie kosztuje, możesz za to zyskać profesjonalne doradztwo i wymarzoną pracę!

Key Responsibilities

• Manage and oversee complex payroll activities for assigned countries or regional payroll clusters.

• Serve as the subject matter expert on payroll regulations, statutory deductions, taxation, recurring payroll events, off-cycle payments, corrections, and year-end processes.

• Conduct detailed payroll validations, including data reviews, simulation testing, variance analysis, discrepancy investigations, and final payroll approvals.

• Handle and resolve escalated payroll-related queries from employees and managers, ensuring a high level of service and timely resolution.

• Prepare and review payroll outputs and documentation, including payroll reports, bank files, general ledger files, payslips, audit support documentation, and statutory reporting data.

• Collaborate with payroll vendors, HR teams, and HRIS specialists to resolve system issues, investigate data discrepancies, and implement process improvements.

• Ensure compliance with internal payroll policies, local labor regulations, tax requirements, and data privacy standards.

• Proactively identify payroll risks, process gaps, and compliance issues, escalating concerns where appropriate.

• Support, coach, and mentor Payroll Specialists by sharing knowledge, maintaining process documentation and standard operating procedures (SOPs), and contributing to onboarding and cross-training activities.

• Participate in payroll transformation, automation, and continuous improvement projects.