AP Business Inquiry Specialist | Professionals

Description

It’s more than just a career; it’s a passion. While we love our vehicles, we recognize that it’s the people behind them who truly make them exceptional. We cherish our open and speak-up culture, embrace our commitment to social responsibility, celebrate diversity, innovate boldly, take pride in what we do, and thrive together as a team. At Volkswagen Group Canada, Inc. we value initiative, creativity, teamwork, and high performance within a dynamic and engaging environment. Our shared goal across all departments and brands is to uphold superior standards and provide a consistent, outstanding brand experience. Why Join Us? Bring your passion and ideas to a team that’s shaping the future of mobility. Apply today and drive your career forward with Volkswagen Group Canada, Inc. Formal Education Competencies Specialized Skills, Knowledge, or Certifications Work Flexibility Salary range is dependent on factors such as industry-based experience, skills, training, credentials, and other qualifications. The salary range for this role is $50,000 - $68,000, actual pay may vary based on experience, education, and internal compensation practices. Why You’ll Love Working Here Full-time employees of Volkswagen Group Canada, Inc. enjoy these benefits: Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted. Volkswagen Group Canada uses AI tools integrated with our applicant tracking system to screen applications for validity and completeness. Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, provincial, or local laws. Volkswagen Group Canada Inc. is committed to accessibility and inclusive hiring under. We welcome and support applicants with disabilities through every stage of the recruitment process. If you require an accommodation at any point—such as for an interview, assessment, or application—please notify your recruiter or email us in advance at VGCAHumanResources@vw.ca. We’ll work with you to arrange reasonable accommodation to meet your needs.

Company

• Volkswagen Group Canada, Inc.

Contract

• Unlimited

Department

• Finance and Controlling

Shift

• Full-time

Experience

• Professionals

Qualifications

• Associate Degree or College Diploma (or equivalent working experience)

• 2+ years of Accounts Payable experience in a large corporate environment.

• Experience managing high volumes of inquiries, transactions, and competing priorities in a fast-paced environment.

• Strong organizational skills with the ability to prioritize, multitask, and manage a high volume of work.

• Exceptional customer service, communication, and interpersonal skills.

• Strong attention to detail and commitment to accuracy.

• Positive attitude with the ability to work effectively both independently and as part of a team.

• Continuous improvement mindset with a focus on process optimization and operational efficiency.

• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.

• Knowledge of Accounts Payable processes, invoice management, reconciliations, and vendor support functions.

• This position is Hybrid, requiring a minimum of 3+ days in office.

Role Description

• The VGCA Accounting Shared Services Centre provides essential back-office accounting functions for multiple VW Group Companies including Volkswagen, Audi, Bentley, Lamborghini, ADMT, CARIAD, Factory Production, and Electric Vehicle Infrastructure.

• The AP Business Inquiry Specialist is responsible for timely responses addressing vendor related inquiries and business owner rejections, in accordance with corporate policies and procedures effectively and efficiently for Volkswagen Group Canada Accounting shared services.

• In addition, this role is also responsible for ensuring monthly reconciliations and actions are taken for aged items

Key Responsibilities

• Serve as the primary point of contact for vendor and employee accounts payable inquiries, ensuring timely and professional issue resolution.

• Support vendor management activities, including vendor inquiries, bank verifications, onboarding documentation, and payment portal support.

• Investigate and resolve invoice discrepancies, payment exceptions, and other accounts payable issues.

• Perform reconciliations and analyze purchase orders, invoices, goods receipts, and vendor accounts to identify and resolve discrepancies.

• Prepare and distribute accounts payable reports, including aging analyses, invoice reviews, accrual reporting, and rejection reporting.

• Monitor invoice processing timelines and follow up with stakeholders to support compliance with supplier payment terms.

• Drive process improvements, maintain documentation and procedures, and support accounts payable projects, system enhancements, and testing activities.