Payroll Specialist (m / k)

Description

For our client we are looking for candidates for the position of Payroll Specialist with English (M/K). The Payroll Specialist is responsible for executing payroll processes and ensuring high standards, guaranteeing both operational excellence and full compliance.

Requirements

• 2-3 years of relevant experience

• English proficiency (min. C1)

• Understanding of payroll fundamentals and payroll cycle processes

• High accuracy in data entry, input preparation, and validation

• Good Excel skills and experience with HRIS/ payroll systems/ case management tools

• Ability to follow SOPs, calendars, checklists, and approval rules

• Understanding of local payroll inputs, deductions, time data, and statutory reporting

• Strong customer service, communication, and follow-up skills

• High level of confidentiality, reliability, and respect for sensitive employee data

• Good time management and ability to work under payroll cut-off deadlines

• Knowledge of German, Italian, French, or Spanish will be an additional asset.

• Offer:

• Direct employment contract with our client

• Flexible working hours (start from 8:00-10:00)

• Hybrid working model

• Annual bonus

• Private medical care for you and your family

• Shorter working day on Fridays

• MultiSport card

• Company gifts (twice a year)

• Christmas bonus

• Location: Warsaw

• The offer applies to permanent work.

• Manpower (Agencja zatrudnienia nr 412) to globalna firma o ponad 70-letnim doświadczeniu, działająca w 82 krajach. Na polskim rynku jesteśmy od 2001 roku i obecnie posiadamy prawie 35 oddziałów w całym kraju. Naszym celem jest otwieranie przed kandydatami nowych możliwości, pomoc w znalezieniu pracy odpowiadającej ich kwalifikacjom i doświadczeniu. Skontaktuj się z nami - to nic nie kosztuje, możesz za to zyskać profesjonalne doradztwo i wymarzoną pracę!

Responsibilities

• Perform day-to-day payroll processing activities within the defined scope

• Collect, validate, and upload payroll inputs such as time, absence, overtime, deductions, variable pay, bonuses, final settlements, and corrections (where applicable)

• Run standard payroll checks, compare input versus output, identify discrepancies, and prepare correction files

• Support payroll run validation (pre- and post-processing), reporting, and query resolution

• Prepare standard files and documentation, including payslips, bank files, GL files, payroll reports, and support local declarations where applicable

• Manage routine employee queries and case updates, escalating complex or sensitive issues to the Senior Specialist/ Payroll Lead

• Create and monitor vendor/ HRIS tickets related to incidents, data issues, and payroll processing errors

• Maintain accurate records, follow SOPs, respect payroll cut-offs, and ensure data confidentiality