Payroll Specialist with German (m / k)

Description

The Payroll Specialist is responsible for the accurate and timely execution of payroll processes, ensuring operational excellence, compliance with applicable regulations, and a high level of service quality.

Requirements

• At least 2 years of experience in payroll administration or a related field.

• English proficiency at a minimum C1 level.

• German proficiency at a minimum B2 level.

• Good understanding of payroll fundamentals and end-to-end payroll processes.

• High level of accuracy in data entry, payroll input preparation, and validation activities.

• Good Excel skills and experience working with HRIS, payroll systems, and case management tools.

• Ability to follow SOPs, payroll calendars, checklists, and approval procedures.

• Understanding of payroll inputs, deductions, working time data, and statutory reporting requirements.

• Strong customer service, communication, and stakeholder management skills.

• High level of confidentiality, reliability, and professionalism when handling sensitive employee information.

• Excellent organizational skills and the ability to work effectively under payroll deadlines.

• OFFER:

• Direct employment with our client.

• Flexible working hours, with a start time between 8:00 and 10:00.

• Hybrid working model (3 days in the office and 2 days of remote work per week).

• Annual bonus.

• Private medical care for employees and their families.

• Shorter working hours on Fridays.

• Multisport card.

• Company gifts twice a year.

• Christmas bonus.

• Location: Warsaw (Wola / Śródmieście).

• Manpower (Agencja zatrudnienia nr 412) to globalna firma o ponad 70-letnim doświadczeniu, działająca w 82 krajach. Na polskim rynku jesteśmy od 2001 roku i obecnie posiadamy prawie 35 oddziałów w całym kraju. Naszym celem jest otwieranie przed kandydatami nowych możliwości, pomoc w znalezieniu pracy odpowiadającej ich kwalifikacjom i doświadczeniu. Skontaktuj się z nami - to nic nie kosztuje, możesz za to zyskać profesjonalne doradztwo i wymarzoną pracę!

Responsibilities

• Perform day-to-day payroll processing activities within the assigned scope.

• Collect, validate, and upload payroll inputs, including working time, absences, overtime, deductions, variable compensation, bonuses, final settlements, and payroll corrections.

• Conduct standard payroll checks, compare input and output data, identify discrepancies, and prepare correction files when required.

• Support payroll validation activities before and after payroll processing, including reporting and query resolution.

• Prepare payroll-related documentation and files, including payslips, bank transfer files, general ledger (GL) files, payroll reports, and local statutory declarations where applicable.

• Handle routine employee payroll queries and case updates, escalating complex or sensitive matters to the Senior Payroll Specialist or Payroll Lead.

• Create and monitor tickets related to payroll vendors, HRIS systems, data issues, incidents, and processing errors.

• Maintain accurate payroll records, follow established SOPs, meet payroll deadlines, and ensure strict confidentiality of employee data.