Project Manager - TOM

Description

GEA Group, founded in Germany in 1881, is a global leader in engineering solutions, serving industries such as food and beverage, pharma, dairy, and more. With over 18,000 employees worldwide and a strong U.S. presence since 1929, GEA combines the heritage of a well-established company with the innovation of a forward-thinking industry leader. At GEA, we’re not just building equipment, we’re building lasting careers with an average employee tenure range from 8 + years, reflecting the strong culture, growth opportunities, and support we provide.

About GEA

• GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA’s success – come and join them! We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company.

• Why join GEA

• GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.

Your profile and qualifications

• Bachelor's degree engineering, project management, or a related field preferred.

• 3+ years of experience in project coordination, sales support, commercial operations, proposal management, or a related business function.

• Experience coordinating cross-functional workstreams and managing deadlines in a fast-paced environment.

• Experience supporting quotations, bids, proposals, customer deliverables, or commercial processes is strongly preferred.

• Ability to work with commercial terms, proposal assumptions, and internal approval processes with a high degree of accuracy.

• Strong communication and stakeholder management skills, including the ability to resolve conflicts and align teams around deadlines.

• Demonstrated success improving process execution, supporting business goals, and meeting time-sensitive deliverables.

• Project management certification or training is a plus.

Your responsibilities and tasks

• Start strong – Medical, dental, and vision coverage begins on your first day

• Recharge and refresh – Enjoy 12 paid holidays, including a flexible floating holiday, and 136 hours of PTO to relax or explore

• Invest in your future – A 7% 401(k) employer match helps grow your retirement savings faster

• Keep learning – Take advantage of tuition reimbursement to further your education or skillset

• Live well – Our wellness incentive program rewards healthy habits

• Get support when you need it – Access to a confidential Employee Assistance Program for personal or professional guidance

• Save smart – Flexible Health Savings and Spending Accounts to manage out-of-pocket expenses

• No direct supervisory responsibility; provides project coordination and matrix leadership across cross-functional teams.

• Manage sales support projects (usually > $7M & multiple technologies) and proposal workflows from request intake through final submission.

• Coordinate cross-functional inputs from sales, process engineering, application engineering, procurement, workshop, finance, contract management and other stakeholders to develop complete quotation packages.

• Build and maintain project timelines for proposal development, ensuring milestones, reviews, approvals, and customer due dates are achieved.

• Facilitate kickoff meetings, status reviews, and follow-up actions to keep proposal teams aligned on scope, assumptions, deliverables, and responsibilities.

• Monitor proposal progress, identify risks to schedule or content quality, and escalate issues proactively to support on-time completion.

• Ensure quotations and supporting documents are accurate, complete, and aligned with customer requirements, internal standards, compliance with company policies and approved commercial terms.

• Track open opportunities, proposal status, and turnaround times, providing clear updates and reporting to sales leadership and key stakeholders.

• Standardize and improve sales support processes, tools, templates, and communication methods to increase efficiency and proposal consistency.

• Maintain documentation of assumptions, clarifications, deviations, approvals, and revision history for each assigned opportunity.

• Support internal and external communications related to proposals, including clarifications, follow-up items, and coordination of customer deliverables.

• Prepare and present proposals to senior leadership and internal stakeholders as part of phase gate review process

• Coordinate change requests, revised pricing activities, and commercial updates during the proposal cycle while maintaining version control.

• Analyze process bottlenecks and recommend improvements that enhance responsiveness, quality, and conversion support for the commercial organization.

• Capture lessons learned from completed bids and support continuous improvement of future sales support execution.

• Maintain strong working knowledge of internal systems, proposal tools, and commercial processes to support reliable execution and reporting.

• Lead assigned proposal efforts through influence, accountability, and effective stakeholder management without direct line authority.

• Lead and/or self-perform the execution and implementation of continuous improvement projects for the TOM department as directed

• Self-perform other tasks as required to support TOM department

• Strong project management, prioritization, and organizational skills with the ability to manage multiple deadlines simultaneously.

• Commercial awareness and the ability to understand how proposal quality, responsiveness, and risk management affect order conversion.

• Ability to analyze complex requests, identify gaps, and drive resolution through structured problem solving.

• High attention to detail with a commitment to accuracy, completeness, and follow-through.

• Excellent interpersonal, facilitation, and communication skills across technical and commercial audiences.

• Demonstrated ability to influence cross-functional teams, manage competing priorities, and maintain momentum in a matrixed environment.

• Proficiency in Microsoft Office and common business systems; strong written and verbal English communication skills required.

• Business Travel 10% (US and Canada)