Document Management Specialist – Tech NL

Description

ING Hubs Poland is hiring!

Nr ref.

• REQ-10115404

Spółka

• ING Hubs

Kategoria

• Facility Services

Lokalizacja

• Katowice, Poland

Data publikacji

• 11.08.2026

Poziom stanowiska

• Professional

Your responsibilities

• Management information. Improve the quality, transparency, and timeliness of reporting by connecting data from different sources and producing actionable insights for senior stakeholders.

• Stakeholder alignment. Coordinate across Tech NL, Finance, Procurement, Risk, and vendors to unblock delivery, align expectations, and ensure adherence to agreed ways of working.

• Process & controls. Help maintain audit-ready processes and support continuous improvements in approval flows, documentation quality, and control evidence.

• Metrics & OKRs. Define and refine relevant metrics, translate objectives into measurable outcomes, and track progress with clear RAG status and narratives where needed.

• Consultative support. Act as a trusted advisor to the CIO Office lead and domain leadership, able to structure ambiguity, simplify complexity, and drive outcomes.

• Procurement support (eProfit/iBuy). Guide users on requisitions, invoices, contracts and POs, including roles/visibility and approval routing.

• Issue resolution & data quality. Investigate and escalate blockers (e.g., contract visibility/updates, missing fields) and correct data to keep workflows moving.

• Finance & reporting alignment. Coordinate with Finance/Procurement to maintain accurate reporting inputs (e.g., forecast IT cost, Baseline vs Change) and support workload estimations for the monthly cadence.

You’ll get extra points for

• Being Persistent and flexible in overcoming challenges; taking ownership and doesn’t give up easily.

• Proactive attitude, getting things done.

• Analytical skills with a good sense of detail.

• Ability to filter and synthesize a wide range of information whilst able to focus on essentials and priorities.

• Being effective and highly appreciated team player.

• Anticipating and balancing the needs of multiple stakeholders.

• Ability to simplify complexity and drive operational excellence.

• Experience in a financial environment.

We’re looking for you, if you

• Have proven track record and skills in governance, stakeholder management, and structured execution in a complex (Tech/Finance/Procurement) environment.

• Possess organizational sensitivity, collaborating effectively with diverse stakeholders.

• Have experience working in a large global (matrix) organization.

• Are proficient in stakeholder management, comfortable operating at senior leadership levels.

• Have excellent level of English.