Junior HR Administration Specialist with French

Description

If so, we have an excellent opportunity to join Volvo as Junior HR Administration Specialist with French and become part of our French-speaking Country Operations team.

What makes us special?

• Collaborative environment in Swedish organizational culture focused on the individual

• Responsible and challenging tasks with access to the latest tools and technology

• Partnership with professionals, identified career paths including global opportunities

• International projects with companies with a certain recognition on the market

• Comprehensive introduction training package with mentor’s support

• Possibility to grow and develop skills with our Volvo Group University

• Personalized on-boarding

In this role, you will:

• Process routine HR transactions such as hiring, employee data changes, contract renewals, trainee administration, and termination activities, with guidance from experienced colleagues when needed

• Prepare standard employment documents, letters, trackers, and basic data extracts for internal and external stakeholders

• Enter, check, and maintain employee data in SuccessFactors, SAP HR, AskHR, and other HR systems, ensuring accuracy, completeness, and confidentiality

• Respond clearly and on time to standard requests from employees, managers, HR colleagues, and external partners, using approved information and escalation paths

• Collaborate with HR, payroll, and IT colleagues to support end-to-end case completion and proper information flow

• Investigate routine issues using defined steps, document outcomes, and ask for support or escalate when the situation goes beyond standard procedures

• Suggest small improvements that can simplify work, reduce errors, or improve the employee and manager experience

• Learn how accurate HR administration supports payroll, compliance, reporting, and business continuity

To succeed in this role, you bring:

• Advanced proficiency in French and good command of English

• Interest in building a career in HR administration; previous HR, customer service, administration, or shared services experience is welcome but not required

• Confidence using MS Office, especially Excel, and willingness to learn SAP HR, SuccessFactors, AskHR, and other digital tools

• Strong attention to detail and care when working with employee data and confidential information

• Good organization, accountability, and the ability to follow instructions, prioritize assigned tasks, and meet deadlines

• Clear communication, customer focus, and willingness to collaborate with colleagues across teams

• Curiosity, openness to feedback, and motivation to learn new processes, systems, and ways of working

• A proactive approach to routine problem solving, including checking details, asking questions early, and escalating when needed