Operational Project Buyer

Description

Are you ready to shape the future of sustainable industries? Join GEA and become part of a global team that’s driving innovation, excellence, and impact across the food, beverage, and process sectors. GEA is one of the leading suppliers for the food and beverage processing industry and for a wide range of other process industries. Around 18,000 employees in over 60 countries contribute significantly to GEA’s success: join them! We offer interesting and challenging tasks, a positive working environment in international teams, and opportunities for personal development and growth in a global company.

About GEA

• GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA’s success – come and join them! We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company.

• Why join GEA

• GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.

Your profile and qualifications

• Experience in operational procurement roles

• Essential ability to work in team, even in a stressful environment

• Good knowledge of ERP system (SAP preferred)

• Work experience in complex organizations (welcome)

• Cost and data analysis

• AI tools implementation (welcome)

• Exposure to manufacturing/service operations

• Fluent English and Italian

• Financial and Business understanding

• Analytical skills

• Ability to work in matrix organization

• Problem solving skills

• Takes ownership of the work, successes and failures

• Good interpersonal and communication skills

• MS Office good knowledge

• Knowledge of shipping, customs clearance and logistic process (welcome)

• Availability to short business trip

Your responsibilities and tasks

• Processes purchase orders and follows expediting process

• Clarifies issues with suppliers

• Communicates with suppliers regarding demand, volume and delivery times, reduction of transaction cost, etc.

• Executes purchasing processes following guiding principles from category management

• Supports Finance with invoice verification

• Follows processes, guidelines and procurement policies

• Ensures cost, availability, innovation, and quality within the sourcing plan creation and execution

• Price lists management

• Coordinates, manages and controls materials shipments

• Suppliers management to fulfill on time delivery KPI

• Analyse and proactive use of Materials Requirements Program (MRP) and other systems to determine raw materials/items needs for production/spare parts

• AI implementation across procurement processes

• Works closely R&D, Strategic buyers, Operational buyer and quality dept

• Manages RFQs, awarding decisions in line with category strategy

• Executes supplier selection along strategy, requirements, supplier base development, and identification of new suppliers

• Monitors and communicates planning of procurement activities related to projects

• Commit to meeting the project cost targets

• Bill of Material costing

• Responsible for project sourcing activities

• Responsible for operative sourcing to support production and/or service

• Run scouting process in line with the projects target and according to Strategic Buyers Strategies

• Responsible for processing purchase requisitions, purchase orders & following-up on order confirmations (with expediting if needed)

• Clarifies issues with requestors and suppliers

• Provides feedback to Strategic buyer/Category manager when spotting requisitions going outside of suitable framework agreements

• Acts as 1st point of contact with vendors for daily operations

• Support solving invoice mismatches that couldn‘t be processed by Finance/Accenture

• May maintain local raw material or vendor master data

• For projects this person supports, acts as 1st Procurement point of contact for stakeholders in project management, engineering, project planning, controlling (and other project relevant roles)

• Ensures that qualitative and quantitative inputs from the Project team are captured in the different stages of the project

• Requests sourcing support for the relevant scope of supply from Strategic Buyers and/or Category managers (direct & indirect)

• Is early involved in project Sales phase discussions, and recurrently involved in later phases

• Based on involvement, is responsible for sharing progress information from Procurement view (weekly project call, monthly steerCo, stage gate reviews…)

• If needed partners with Logistics representative support the project (e.g. Transport manager) to track risks, costs and lead times related to transport/import/export/receipt of goods

• Several competences from ERP system & P2P processes, to sourcing, to project mgt