Senior Administrator Talent Acquisition Support Services EMEA- Fixed Term until 02/2028 (m / f/d)

Description

We are looking for a proactive and business-oriented Senior Administrator Talent Acquisition (f/m/d), who will take ownership of recruitment activities for our operations within the EMEA region. Based onsite in Berlin, you will work closely with Recruiters, HR colleagues, and business leaders across multiple countries. The role offers a unique opportunity to contribute to a growing international organization while driving recruitment excellence, talent attraction, and employer branding initiatives. You will play a key role in ensuring an exceptional candidate experience throughout the recruitment lifecycle.

About GEA

• GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA’s success – come and join them! We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company.

• Why join GEA

• GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.

Your profile and qualifications

• Successfully completed a commercial apprenticeship, university degree in Human Resources, Business Administration, or a related field, or an equivalent qualification.

• Several years of experience in recruiting administration, HR Operations, or a shared services environment.

• Strong knowledge of Applicant Tracking Systems (ATS), ideally Workday, and a high affinity for HR systems and digital processes.

• Experience managing recruitment administration processes, including reporting, KPI tracking, and data management.

• Solid understanding of process governance, compliance requirements, and the importance of data accuracy and quality.

• Analytical, structured, and solution-oriented mindset with a strong focus on process optimization and operational efficiency.

• A strong customer- and service-oriented approach when working with internal stakeholders.

• Excellent communication skills in English, additional language skills (Italian, German, Dutch, etc.) are required.

Your responsibilities and tasks

• Manage the full recruitment lifecycle through Applicant Tracking Systems (ATS), including job postings, briefing call scheduling, candidate pre-screening, interview coordination, and offer management.

• Ensure process compliance and operational efficiency by adhering to established policies, guidelines, and internal procedures.

• Compile recruitment data and prepare operational reports, dashboards, and performance analyses.

• Support the end-to-end recruiting process by monitoring defined KPIs and SLAs and maintaining accurate tracking within Workday and other HR systems.

• Partner closely with local Recruiting and HR teams to facilitate recruitment, offer, and hiring processes and ensure a seamless onboarding experience for new hires.

• Maintain high-quality and accurate HR data to support efficient and compliant HR operations.

• Identify process inefficiencies and opportunities for improvement, propose solutions, and collaborate with relevant stakeholders to drive operational excellence.

• Respond to ad hoc requests and process updates in a timely and professional manner.